Specific Attributes

Job Description: Admin cum Accounts Officer

Organization: Reputed NGO
Location: Kathmandu, Nepal
Employment Type: Full-time
Department: Administration and Finance

Job Summary

The Admin cum Accounts Officer will primarily be responsible for managing the organization's day-to-day administrative activities, office operations, documentation, coordination, and government liaison work. The position will also provide basic support for accounting, financial recordkeeping, and compliance-related tasks. The ideal candidate should be organized, responsible, proactive, and capable of handling administrative responsibilities while maintaining accurate basic financial records.

Required Qualifications and Skills

• Basic knowledge of accounting principles and financial documentation.
• Good administrative, organizational, and coordination skills.
• Working knowledge of MS Excel, MS Word, email, and basic accounting software.
• Good written and verbal communication skills in Nepali and English.
• Familiarity with Nepal's NGO administration, basic accounting procedures, and statutory compliance requirements is preferred.
• Strong attention to detail, integrity, and the ability to manage multiple tasks independently.

Mandatory Requirements

• Must own or have regular access to a two-wheeler.
• Must possess a valid two-wheeler driving licence in Nepal.
• Willingness to travel to government offices, banks, project sites, and other locations for official work.
• Ability to handle confidential organizational and financial information responsibly.

Personal Attributes

• Honest, dependable, disciplined, and detail-oriented.
• Proactive in following up on pending tasks and official submissions.
• Professional in dealing with government officials, vendors, and colleagues.
• Able to work independently and collaboratively within a team.
• Willing to take primary responsibility for administrative work while supporting basic accounting tasks.

How to Apply: Interested candidates may submit their updated CV, a cover letter, and copies of relevant academic qualifications and driving licence to info@bmjobs.com.np

Responsibilities

Key Responsibilities

1. Administration and Office Management

• Manage day-to-day office operations, supplies, assets, and records.
• Maintain employee records, attendance, leave records, and other HR-related documentation.
• Draft official letters, emails, meeting minutes, reports, and internal communications.
• Maintain physical and digital filing systems and ensure the safe custody of important documents.
• Coordinate meetings, appointments, travel arrangements, and logistics.
• Support procurement activities and maintain records of quotations, purchases, and payments.
• Ensure the office is properly organized and that administrative tasks are completed on time.

2. Government Liaison and Compliance

• Liaise with relevant government departments, local authorities, and regulatory bodies in Nepal.
• Visit government offices and follow up on registrations, renewals, approvals, submissions, and other official matters.
• Coordinate with relevant authorities, including the Social Welfare Council (SWC), District Administration Office (DAO), Inland Revenue Department (IRD), local governments, and other concerned offices, as applicable.
• Assist in preparing and submitting statutory documents, periodic reports, and compliance-related paperwork.
• Maintain records of official correspondence, submissions, approvals, and follow-up actions.
• Ensure timely follow-up on administrative and compliance-related matters.

3. Basic Accounting and Finance Support

• Maintain basic books of accounts, vouchers, bills, invoices, receipts, and payment records.
• Record daily financial transactions, petty cash, and expenses.
• Prepare basic payment statements, expense reports, bank reconciliation support, and financial summaries.
• Assist in preparing budgets, financial reports, and supporting documents for audits.
• Maintain proper documentation of grants, project expenses, and fund utilization.
• Coordinate with auditors, banks, tax consultants, and other financial institutions as required.
• Assist with tax filings, TDS, VAT, and other applicable statutory requirements under supervision.
• Ensure that all financial documents are properly filed and readily available when required.

4. NGO and Project Support

• Assist in preparing project documentation, activity reports, and basic financial supporting documents.
• Coordinate with project teams, vendors, beneficiaries, and external stakeholders as required.
• Support the collection and verification of bills, receipts, attendance sheets, and other project records.
• Ensure proper documentation of project activities and expenses in accordance with organizational policies and donor requirements.
• Undertake field visits and other official assignments when required.

Experience

Preferred Experience

• Prior experience in administration, office management, coordination, or basic accounting is preferred.
• Experience working with an NGO, INGO, development organization, or non-profit institution will be an advantage.
• Previous experience liaising with Nepalese government departments and handling NGO compliance documentation will be highly preferred.

Education

Bachelor's degree in Business Administration, Management, Accounting, Finance, or a related field. Candidates with relevant qualifications and practical experience may also be considered.