Specific Attributes

Job Title:  Senior Accounts & Finance Executive
Company: Jewels Studio

Location: Baluwatar, Kathmandu, Nepal

Employment Type: Full-time
Office timing: 10 AM to 6:30 PM
Reporting to: CEO and Finance Manager
Salary: NRs 30,000/- to 35,000/- monthly

Job Purpose
To manage day-to-day accounting, cash, payroll, invoicing, stock records, utility payments, and financial reporting accurately and on time, while supporting both stores’ operations and coordinating effectively with internal departments.

Required Skills & Competencies

• Strong knowledge of basic accounting and finance processes.
• High level of accuracy and attention to detail.
• Good numerical and reconciliation skills.
• Ability to manage multiple deadlines and recurring monthly activities.
• Proficiency in Excel/Google Sheets and accounting software such as Saral.
• Strong documentation and record-keeping skills.
• Good communication and coordination abilities.
• Ability to identify discrepancies and follow through until resolution.
• Reliability, confidentiality, accountability, and time-management skills.

Responsibilities

Key Responsibilities
1. Finance & Cash Management

• Maintain and update the daily cashbook accurately.
• Verify physical cash and reconcile it with book balances before closing.
• Cross-check receipts, payments, and supporting documents.
• Conduct weekly cashbook reviews and resolve discrepancies promptly.
• Maintain accurate finance trackers and records.

2. Jewels Studio Target & Sales Tracking

• Update both store sales information in the Jewels Studio Target Sheet.
• Verify order sheets and ensure data accuracy.
• Record returns and exchanges promptly.
• Conduct weekly reviews and monthly reconciliation of the target sheet.

3. Accounts Review & Financial Reporting

• Review ledgers, invoices, vouchers, and supporting documents.
• Ensure accounting documents are properly organized and filed.
• Follow up with the Accounts Team for timely monthly reports.
• Review and verify financial reports before submission.
• Ensure Balance Sheet, P&L, and Stock Reports are completed and submitted by the 10th of each month.

4. Invoicing & COA Documentation

• Prepare and issue Saral invoices on a daily basis.
• Verify customer, product, quantity, pricing, tax, and other invoice details.
• Prepare COA cards along with relevant invoices.
• Ensure invoices and supporting documents are delivered promptly.
• Correct discrepancies before invoices are finalized.

5. Salary & Recognition Administration

• Prepare and update the monthly salary sheet by the 1st of each month.
• Verify salary information with Reporting Manager and relevant stakeholders.
• Cross-check employee recognition against the PIP.
• Submit salary and recognition sheets to the Reporting Manager at least two days before payment.
• Ensure payroll calculations are accurate and properly verified.

6. Utility & Rent Payments

• Maintain a calendar of rent and utility payment due dates.
• Prepare payment requests and supporting documents in advance.
• Ensure all payments are processed before their due dates.
• Maintain proper payment receipts and records.

7. Jewels Studio Operations Support

• Respond to accounting and finance-related requirements from Jewels Studio Team.
• Coordinate purchases, deliveries, and payment-related requirements.
• Follow up on operational requests and resolve issues within agreed timelines.
• Ensure Accounts-related activities do not cause critical operational delays.

8. Stock Record Management

• Conduct monthly physical stock verification.
• Maintain accurate stock, metal, return, and exchange records.
• Reconcile Stock records with the Jewels Studio Target Sheet.
• Investigate and resolve stock discrepancies.
• Complete monthly stock reconciliation and update records within two working days.

9. Interdepartmental Coordination

• Coordinate with Sales, Jewels Studio Store Team, Operations, HR, and other departments regarding financial and documentation requirements.
• Maintain and update shared trackers.
• Communicate pending items and follow up for timely completion.
• Share invoices, payment documents, and other required records within agreed timelines.

10. Training & Internal Communication

• Attend all assigned training and development sessions.
• Apply relevant learning to daily work.
• Check and acknowledge official emails, messages, and work-related communication daily.
• Complete assigned post-training activities within the required timeframe.

Experience

3-6 years work experience in related fields. 

Education

Bachelors in Business Administration/Accounting.