Specific Attributes

Organisation: Reputed Group of Company

Job Brief: This position is responsible for performing all HR-related duties on a professional level and provides administrative support for the Executive Director. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, training and development, performance management, onboarding, policy implementation, recruitment/employment, payroll processing, database management, affirmative action and employment law compliance and administrative support.

Preferred Skills/Qualifications:

• Ability to make decisions,
• exhibit sound and accurate judgment and make timely decisions.
• Excellent oral and written communication skills.
• Strong computer skills.
• Strong listening and interpersonal skills.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent analytical abilities and demonstrated leadership skills.
• Strong negotiation skills.

Responsibilities

• Serve as the link between management and employees by handling questions, interpreting and administering policies, and helping to resolve work-related problems. Recommend and implement resolution of specific policy-related and procedural problems and inquiries.
• Develop and/or update company policies as needed.
• Implement rollout of new and/or updated HR programs and initiatives.
• Maintain human resources databases and employee records as required.
• Regularly update and modify job descriptions when position responsibilities and duties change.
• Work with the Management Team and department managers to identify vacant positions and hiring needs.
• Develop job advertisements and post vacant positions.
• Prepare new hire offer letters and packages.
• Conduct new hire orientations.
• Enter employee data into payroll, Time Manager and File Vision. Follow up on missing/incomplete paperwork.
• Oversee and manage maintenance of and changes to HR database and systems, records and files.
• Prepare minutes of different meetings conducted by ED
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the Executive
• Acts as liaison with other departments and outside agencies. Handles confidential and non-routine information.
• Types and designs general correspondences, memos, charts, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Performs other duties as assigned.

Experience

Three to five years’ of human resource / admin experience

Education

MBA Human Resource specialization will be preferred or other business related degree