Specific Attributes

Designation: Sr. Manager/Chief Manager, Finance, Accounts & Operations
Direct Reporting: Business Head
Division: Automobile (Passenger Vehicle)
Department: Finance & Accounts

Responsibilities

1. To ensure profitability of business

• Ensure SOPs on Financial Systems are implemented
• Propose cost control measures and ensure its implementation
• Ensure savings in budget through variance analysis of planned cost control measures.

2. To keep financial records on the basis of generally accepted accounting principles and company norms, report and analyze

• Ensure proper/timely book keeping of all the transaction
• Ensuring accuracy of financial statements and reports
• MIS preparation, submission, discussion, amendments and finalization
• Ensuring Half Yearly Balance Sheets are prepared, discussed and finalized
• Ensure pricing of all vehicles are done
• Ensure Internal and external reconciliations are done
• Internal and Statutory Audit planning and compliance

3. Optimization and management of funds

• Prepare and submit fund projections (banks and internal) and optimizing funds
•  Ensure collection of Debtors is done as per monthly projected fund flow
• Ensure fund management in done for Bank Loan, Letter of Credit and Bank Guarantee Limits
• Ensure Long Outstanding Receivables and Payables are settled (over 60 days)
• Ensure Working capital is not blocked by long o/s debtors and long aged stock (over 60 days)

4. Yearly planning of sales, costs and profits and SOPs

• Yearly Business Planning
• Submission of requirement of Bank Limits on the basis of business projections
• Annual Budget preparations, discussions and finalizations
• Amendments of SOPs and Budgets after discussion with respective corporate head and Business head wherever required

5. Administration

• Ensure asset are recorder and details are updated on timely basis and physical verification conducted annually
• Ensure all assets are procured as per SOP and necessary approvals are taken
• Ensure all contracts and agreements are renewed and updated
• Ensure security /appropriate insurance of assets is maintained in Showrooms and Service Centers
• Coordinate with corporate administration and Vendors
• Ensure maintenance and upkeep of assets on time

6. Logistics management of spare parts , cars & all trade purchases

• Maintaining optimum Stock Level of Cars & ensure timely delivery of Spares and cars
• Place orders on timely basis
• Keep the proper step by records to track the consignment
• International coordination on Logistics with Transport Company
• Coordination with clearing agents in Kolkata and borders of India-Nepal for customs clearance in coordination with sales team requirement
• Coordination with staffs in custom points till the goods reach the place of destination in Nepal
• Proper recording of Vehicle stock inside and outside Nepal
• Coordination with sales team for dispatch of vehicles to the show rooms
• Local trade purchases vendors to be finalized and updated in every quarter
• Ensure purchases are made on the basis of requirement plan & timely delivery of goods

7. Ensure smooth functioning of service center & spares department by coordinating with rest of the departments and corporate

• Visit service centers on weekly basis and ensure sorting out of all the issues related to coordination with other departments
• Ensure timely delivery of spare parts to the service centers
• Sort out the issues relating to customer satisfaction

8. Development of relationship with Principle companies & ensure smooth functioning

• Coordination on purchase of cars with Principal company
• Price Negotiation
• Ensure Principal company reconciliations are done and Warranty claims are received
• Quarterly Visit to principal companies in India (service and cars) and outside India as per requirement
• Handling any other international matters arising in the course of duty

Experience

Minimu 7 - 8 years of experience in similar field

Education

Masters in Finance / Chartered Accountant or similar